2024 IIS Leadership Workshop: Resources

Learning resources associated with the IIS Leadership Workshop, hosted by PHII in Decatur, Georgia June 4-6, 2024

This list of resources is intended to serve as a companion to the Immunization Information System (IIS) Leadership Workshop, conducted at the Task Force for Global Health (TFGH) in June of 2024, in association with CDC and AIRA. The following resources supplement the resources provided to workshop participants.

Please click on each module name below to expand the module and view associated resources.

Role of an IIS Leader: module slides download

Additional resources:

CDC and the IIS Community: module slides download

Additional resources:

  • IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
  • IIS Data Quality Blueprint (CDC): provides guidance to address and advance IIS data quality characteristics.
  • IIS Functional Standards (CDC): describes the operations, data quality and technology needed by IIS to support immunization programs and partners.
  • IIS Functional Standards Resource Guide (CDC): includes resources that may be useful to inform efforts to create or enhance IIS functionality related to the Functional Standards.
  • IIS Dashboards (CDC): identifies jurisdiction-specific data quality strengths and challenges

Data Quality: module slides download

Additional resources:

AIRA Overview: module slides download

Additional resources:

  • AIRA Repository (AIRA): curates key IIS resources (previous webinar slides, meeting presentations, articles) on the AIRA website.
  • AIRA Events Calendar (AIRA): details upcoming events and activities across the IIS community.
  • AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.
  • TA Request Form (AIRA): provides an online form for submitting requests for technical assistance for any IIS-related topics

Communication: module slides download

Additional resources:

Effective IIS Data Use: module slides download

Additional resources:

PHII Overview: module slides download

Additional resources:

  • IIS Learning Hub (PHII): serves as the central repository and one-stop shop for all PHII IIS resources.
  • PHII Informatics Academy Portal (PHII): provides access to PHII’s full catalog of free eLearning courses on IIS and other public health topics.
  • IIS Workforce Classifications (PHII): includes 12 IIS-specific job descriptions.
  • IIS Operations Toolkit (PHII): includes tools and resources that can be used to guide day-to-day IIS operations.
  • IIS Procurement Toolkit (PHII): supports IIS teams in attaining their performance and sustainability goals by providing guidance on adhering to best practices in the procurement process.
  • IIS Baseline Requirements Traceability Matrix (RTM) (PHII): provides guidance on drafting baseline functional and non-functional requirements for an IIS to clarify minimum expectations for what IIS technology must do and how it must operate to support IIS Functional Standards and programmatic and immunization partner needs.
  • IIS Migration Toolkit (PHII): provides step-by-step, easy-to-follow tools to help successfully migrate to a new IIS platform.

Change Management, Project Management, and the Systems Development Lifecycle: module slides download

Additional resources:

  • Change Management Tools (PHII): provides guidance on change management activities that assist internal staff and external partners through transition.
  • Project Management Framework (PHII): offers guidance to initiate, plan, execute, monitor and control, and close an IIS project.
  • IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
  • IIS Baseline Requirements Traceability Matrix (RTM) (PHII): provides guidance on drafting baseline functional and non-functional requirements for an IIS to clarify minimum expectations for what IIS technology must do and how it must operate to support IIS Functional Standards and programmatic and immunization partner needs.
  • RAID Log (PHII): Outlines Risks (R), Actions (A), Issues (I) and Decisions (D) identified and tracked throughout a project; reviews and edits to the RAID log contents are commonly facilitated by the project manager during weekly project team meetings.
  • IIS Operations Toolkit (PHII): includes tools and resources that can be used to guide day-to-day IIS operations.

Laws, Policies and Procedures: module slides download

Additional resources:

  • Awardee Sharepoint Site Policy Document Folder (CDC, available via the CDC SharePoint site): includes the following key resources:
    • APHL DUA 
    • Interjurisdictional MOU 
    • Share Task ORder Appendix A of APHL DUA 
    • IIS-CDC Task Order, Appendix B of APHL DUA (see above) 
    • IZ Gateway Multi-Jurisdiction Vaccine Provider Jurisdiction Data Exchange Agreement (JPA) 
    • CDC COVID-19 DUA (current) 
    • CDC Routine and Seasonal Flu Immunization DUA 
    • Business Associate Agreement (BAA)
  • AIRA Confidentiality and Privacy Considerations for IIS (AIRA): assists IIS as they develop policies and procedures to meet legal requirements for protecting the privacy of individuals and the confidentiality of information in IIS.
  • Public Health Inter-jurisdictional IIS MOU Template (AIRA): provides a fillable form for a MOU for secure electronic exchange of immunization information among governmental entities that operate a population-based IIS.
  • IIS Policies to Support Pandemic and Routine Vaccination One-Sheet (AIRA): highlights areas to focus on strengthening policy related to data exchange, vaccine reporting and consent to achieve more uniform, consistent policies.
  • Immunization Program Policy Toolkit (AIRA): designed to equip members of the Association of Immunization Managers (AIM) and their staff with the tools and information necessary to appropriately and effectively engage with elected officials.
  • SOP Tracking Tool and Template (PHII): support documentation on business processes.

IIS Budget and Sustainability: module slides download

Assessment, Planning, and Prioritization module: slides download

Additional resources:

  • CDC Data Quality Reports (CDC): identifies jurisdiction-specific data quality strengths and challenges.
  • AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.
  • IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
  • IIS Learning Hub (PHII): serves as the central repository and one-stop shop for all PHII IIS resources.
  • IIS Project Governance Worksheet (PHII): defines roles among the project team to help identify who is ultimately responsible for managing specific project tasks and establishes a common set of expectations around project accountabilities.
  • IIS Staff Roles Matrix (PHII): helps identify staffing responsibilities for key IIS roles.

Vision for IIS from CDC: module slides download