2023 IIS Leadership workbook: download

Additional resources:

• Group photo of IIS workshop participants
• “What does leadership mean to me?” word cloud
• “What are you taking away from the workshop?” word cloud

Role of an IIS Leader: module slides download

Additional resources:

• IIS Core Competency Model (PHII): defines 11 core competencies for the IIS team.
• Sample IIS Staffing Model (PHII): helps visualize coverage for key IIS staff roles and gaps.
• IIS Workforce Classifications (PHII): guides identification of staffing needs and recruitment.
• Staff Allocation Matrix (PHII): helps assess current and planned staff allocations and capacity.
• IIS Staff Roles Matrix (PHII): helps identify staffing responsibilities for key IIS roles.
• CDC IIS Data Quality Blueprint (CDC): provides guidance to address and advance IIS data quality characteristics.
• CDC IIS Data Quality Reports (CDC): identifies jurisdiction-specific data quality strengths and challenges.
• AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.
• CDC Functional Standards and Operational Statements (CDC): describes the operations, data quality and technology needed by IIS to support immunization programs and partners.
• Immunization Program Operations Manual (IPOM): provides VFC/317 immunization programs with the requirements to meet objectives. (Available via the CDC SharePoint site.)

Communications: module slides download

Additional resources:

• IIS Operations Toolkit (PHII): includes tools and resources that can be used to inform and complement your communications plan. Some key resources are highlighted below (please note that clicking the link will launch a file download):
  • Communications Plan Template 
  • Partner Analysis Workbook 
  • Change Management Workbook 

CDC and the IIS Community: module slides download

Additional resources:

• IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
• IIS Data Quality Blueprint (CDC): provides guidance to address and advance IIS data quality characteristics.
• IIS Functional Standards (CDC): describes the operations, data quality and technology needed by IIS to support immunization programs and partners.
• IIS Functional Standards Resource Guide (CDC): includes resources that may be useful to inform efforts to create or enhance IIS functionality related to the Functional Standards.
• IIS Data Quality Reports (CDC): identifies jurisdiction-specific data quality strengths and challenges.

AIRA Overview: module slides download

Additional resources:

• AIRA Repository (AIRA): curates key IIS resources (previous webinar slides, meeting presentations, articles) on the AIRA website.
• AIRA Events Calendar (AIRA): details upcoming events and activities across the IIS community.
• AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.
• TA Request Form (AIRA): provides an online form for submitting requests for technical assistance for any IIS-related topics

Procurement, Service Level Agreements and Contracts: module slides download

Additional resources:

• IIS Procurement Toolkit (PHII): supports IIS teams in attaining their performance and sustainability goals by providing guidance on adhering to best practices in the procurement process.
• IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
• IIS Baseline Requirements Traceability Matrix (RTM) (PHII): provides guidance on drafting baseline functional and non-functional requirements for an IIS to clarify minimum expectations for what IIS technology must do and how it must operate to support IIS Functional Standards and programmatic and immunization partner needs.
• IIS Functional Model Assessment (PHII): provides a worksheet to assess and identify areas of opportunity across functions, capabilities, and technical attributes as depicted in the IIS Functional Model.
• IT Services Worksheet (PHII): includes a breakdown of sample information technology (IT) related services that immunization/IIS programs might expect from an IT service provider, such as a vendor, to include in a service level agreement (SLA) or other contractual mechanism.

Effective IIS Data Use: module slides download

Additional resources:

• CDC Core Data Elements for IIS Functional Standards v4.1 (CDC): lists CDC-endorsed data elements.
• CDC IIS HL7 Version 2.5.1 Implementation Guide (IG) and Addendum (CDC): serves as a guide for EHR vendors, immunization providers and other partners to implement standards-based data exchange with an IIS.
• AIRA Onboarding Guidance and Shared Services (AIRA): supports awardee jurisdictions with onboarding providers to their local IIS.
• AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.

Data Quality: module slides download

Additional resources:

• CDC IIS Data Quality Blueprint (CDC): provides guidance to address and advance IIS data quality characteristics.
• Data Validation Guide for the IIS Onboarding Process (AIRA): provides recommendations on the data validation process within onboarding.
• IIS Data Quality Practices: Monitoring and Evaluating Data Submissions (AIRA): focuses on the ongoing data monitoring and evaluation process for incoming data submissions.
• IIS Data Quality Practices: To Monitor and Evaluate Data at Rest (AIRA): provides practical guidance on techniques, methodologies and processes for IIS to use in assessing the quality of data at rest.
• Data Quality Assurance in Immunization Information Systems (AIRA): provides best practice recommendations that support and sustain high-quality data in IIS.
• AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.

PHII Overview: module slides download

Additional resources:

• IIS Learning Hub (PHII): serves as the central repository and one-stop shop for all PHII IIS resources.
• PHII Informatics Academy Portal (PHII): provides access to PHII’s full catalog of free eLearning courses on IIS and other public health topics.
• IIS Workforce Classifications (PHII): includes 12 IIS-specific job descriptions.
• IIS Operations Toolkit (PHII): includes tools and resources that can be used to guide day-to-day IIS operations.
• IIS Procurement Toolkit (PHII): supports IIS teams in attaining their performance and sustainability goals by providing guidance on adhering to best practices in the procurement process.
• IIS Baseline Requirements Traceability Matrix (RTM) (PHII): provides guidance on drafting baseline functional and non-functional requirements for an IIS to clarify minimum expectations for what IIS technology must do and how it must operate to support IIS Functional Standards and programmatic and immunization partner needs.
• IIS Functional Model Assessment (PHII): provides an interactive worksheet for assessing and identifying areas of opportunity across functions, capabilities and technical attributes as depicted in the IIS Functional Model.
• IIS Migration Toolkit (PHII): provides step-by-step, easy-to-follow tools to help successfully migrate to a new IIS platform.

Project Management/Change Management: module slides download

Additional resources:

• Change Management Tools (PHII): provides guidance on change management activities that assist internal staff and external partners through transition.
• Project Management Framework (PHII): offers guidance to initiate, plan, execute, monitor and control, and close an IIS project.
• IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
• IIS Baseline Requirements Traceability Matrix (RTM) (PHII): provides guidance on drafting baseline functional and non-functional requirements for an IIS to clarify minimum expectations for what IIS technology must do and how it must operate to support IIS Functional Standards and programmatic and immunization partner needs.

IIS Budget and Sustainability: module slides download

Laws, Policies and Procedures: module slides download

Additional resources:

• Awardee Sharepoint Site Policy Document Folder (CDC, available via the CDC SharePoint site): includes the following key resources:
  • APHL DUA 
  • Interjurisdictional MOU 
  • Share Task ORder Appendix A of APHL DUA 
  • IIS-CDC Task Order, Appendix B of APHL DUA (see above) 
  • IZ Gateway Multi-Jurisdiction Vaccine Provider Jurisdiction Data Exchange Agreement (JPA) 
  • CDC COVID-19 DUA (current) 
  • CDC Routine and Seasonal Flu Immunization DUA 
  • Business Associate Agreement (BAA)
• AIRA Confidentiality and Privacy Considerations for IIS (AIRA): assists IIS as they develop policies and procedures to meet legal requirements for protecting the privacy of individuals and the confidentiality of information in IIS.
• Public Health Inter-jurisdictional IIS MOU Template (AIRA): provides a fillable form for a MOU for secure electronic exchange of immunization information among governmental entities that operate a population-based IIS.
• IIS Policies to Support Pandemic and Routine Vaccination One-Sheet (AIRA): highlights areas to focus on strengthening policy related to data exchange, vaccine reporting and consent to achieve more uniform, consistent policies.
• Immunization Program Policy Toolkit (AIRA): designed to equip members of the Association of Immunization Managers (AIM) and their staff with the tools and information necessary to appropriately and effectively engage with elected officials.

Assessment, Planning and Prioritization module: slides download

Additional resources:

• CDC Data Quality Reports (CDC): identifies jurisdiction-specific data quality strengths and challenges.
• AIRA Aggregate Analysis Reporting Tool (AART) Tool (AIRA): visualizes and compiles results and information on community-driven measures and tests related to IIS Functional Standards in a software application.
• IIS Functional Model (PHII): provides a framework and terminology for conveying and communicating the core functions, capabilities and attributes of an immunization information system (IIS).
• IIS Learning Hub (PHII): serves as the central repository and one-stop shop for all PHII IIS resources.
• IIS Project Governance Worksheet (PHII): defines roles among the project team to help identify who is ultimately responsible for managing specific project tasks and establishes a common set of expectations around project accountabilities.
• IIS Staff Roles Matrix (PHII): helps identify staffing responsibilities for key IIS roles.

Vision for IIS from CDC: module slides download