Clinical and Community Linkages Assessment
| Module 1 | Introduction |
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| Module 2 | Getting Started |
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| Module 3 | Audiences/Roles |
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| Module 4 | People & Processes |
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| Module 5 | Standards |
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| Module 6 | Tools |
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| Module 7 | Implementations |
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| Module 8 | Resources |
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| Module 9 | Appendices |
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Who should use the Clinical and Community Linkages Assessment?
The Clinical and Community Linkages Assessment (CCLA) is intended for use by current and future CODI implementers; researchers or public health organizations looking to use the CODI architecture to exchange individual data; clinical care providers or community organizations interested in learning more about the CODI landscape; and other partners curious about the CODI infrastructure.
What is the CCLA?
The CCLA is a series of discussions that gather technical and organizational information from potential CODI implementation partners.
The CCLA includes three components: a desk review, a facilitated discussion to learn about services and processes, and a Technical Environmental Scan (TES) to examine data and information systems.
- The CCLA process evaluates each organization’s population reach, services, workflows, and data systems to guide CODI implementation and establish the value of connectivity that CODI can offer to its implementing partners.
- The information generated from the CCLA informs the implementation.
- The CCLA information gathering sessions objectives are:
- Understand technology used by partners to deliver core services;
- Confirm the availability of personal identifiers needed to link patient records;
- Discuss priority data elements required for the CODI data model to respond to CODI scoping questions;
- Chronicle clinical and community partner services delivered and population reached;
- Assess the social determinants of health (SDOH) screening practices;
- Describe referral processes, patterns, tools, and technology;
- Explore ways that CODI partners already collaborate to care for and support families;
- Conduct a TES to understand the Data Owner’s available data and information systems relative to the CODI Data Model (see TES Worksheet for details).
Why use the CCLA?
The CCLA process is beneficial to helping comprehend the characteristics and connections within and between project advocates and collaborators in the CODI network.
For CODI, like other data sharing projects, information sharing happens at the speed of trust.
How should you implement the CCLA?
conduct a desk review
Conducting a desk review is an optional process when establishing a CODI network to identify potential CODI partners from a broad pool of organizations. The desk review begins with interviews of local subject matter experts (SMEs) to identify organizations for inclusion. Once the organizations are identified, a review is conducted of online and shared resources about the organization’s history, mission, services, and data sharing to determine how the organization could fit into the CODI solution. After the desk reviews are complete, the CODI organizer identifies potential CODI partners. If an organization is selected, it is invited to participate in a series of conversationsーthe CCLA. Refer to Appendix B in the CCLA Process Guide for a sample desk review.
PARTNER INFORMATION SESSION
The partner information session provides an opportunity to share a detailed overview of CODI—including its purpose, its approach, the roles, the implementation process, next steps, how data are used, and partner expectations. The session provides an opportunity for organizations to begin to think about how they will fit into the collaborative and discuss any questions. Once they agree to participate, partners can contribute to the development of the vision and refinement of the scoping questions.
FACILITATED DISCUSSIONS
The goal of the CCLA qualitative process is to gain a clear understanding of the data collected, systems and services provided by clinical and community organizations, and related data that could impact CODI implementation. A customized questionnaire is used for this. Refer to the CCLA Process Guide Appendix A for a sample questionnaire.
TECHNICAL ENVIRONMENTAL SCAN
Through a series of interview questions, the technical environmental scan (TES) worksheet facilitates the collection of information about a Data Owner’s abilities and experience in data sharing. The MITRE Corporation developed this worksheet with interview questions to guide the technical environmental discussion and help identify the data concepts held by each Data Owner. MITRE suggests providing Data Owners with the worksheet to review and fill out one week before convening a TES meeting. The worksheet is divided into two sections: interview questions and data concepts. The TES worksheet also records information about the data concepts in scope—including whether an associated data element is collected, if there are multiple data elements for a concept, if the data are structured, and if there are any concerns about data quality.
Agenda:
I. Introductions
II. Review of TES Worksheet
III. Questions/Discussion
Participants: TES team, notetaker, CCLA lead, organization’s Data Managers
For additional detailed guidance and information, please refer to the CCLA Process Guide.
