You may have a variety of procurement options available to you. Different options will likely involve different processes, timetables and organizations, and the particular funds you have available may not be suitable for every procurement option. Thoroughly researching your options now can save you from re-work later.

For each procurement option available or possibly available to you, use the downloadable worksheet below to document the advantages and disadvantages. Factors to consider might include flexibility, simplicity, your capacity to deliver documentation/drafts within the timeframe dictated by the process, size or length of contract allowed, suitability for the funds you have available, and other factors of importance to you. You may want to rank each in terms of overall suitability for your purposes based on all the factors you selected.

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Identify the most suitable procurement option

This interactive worksheet guides the project team through a thorough review of procurement options available and the advantages and disadvantages of each.

Worksheet: Identifying the Appropriate Procurement Option

Examples of procurement options that may be available:

  1. State/local procurement process
  2. GSA or other federal procurement process
  3. Existing contract which can be leveraged and extended to provide IIS-related products or services (e.g., MOU with a state institution of higher education, contract with nonprofit organization with an existing relationship, jurisdiction IT services contract already in place, etc.)
  4. Leveraging/ “piggybacking” on another jurisdiction’s procurement process or solicitation document

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