There are no modules in this training course.
What is the CCLA?
The Community Clinical Linkages Assessment (CCLA) is a series of discussions with experts to gather technical and organizational information from potential CODI implementation partners. The CCLA process evaluates each organization’s population reach, services, workflows, and data systems to guide CODI implementation. The resulting insights enhance the understanding of clinical and community organizations and demonstrate the value of connectivity that CODI can offer to its implementing partners.
Why use the CCLA?
The CCLA process is beneficial to helping one comprehend the characteristics and connections within and between project advocates and collaborators. The information gathered during the CCLA process gets shared with partners to inform CODI implementation.
Who should use the CCLA?
The CCLA is intended for use by current and future CODI implementers; researchers or public health organizations looking to use the CODI architecture to exchange individual data; clinical care providers or community organizations interested in learning more about the CODI landscape; and other partners curious about the CODI infrastructure.
How should you implement the CCLA?
The CCLA includes three components: a desk review, a qualitative information gathering session to learn about services and processes, and a Technical Environmental Scan (TES) to examine data and information systems.
Desk Review
Before starting the CCLA, a desk review of organizations is conducted to gain insight into the health and data landscape, other health-related projects and priorities, and potentially guide the CCLA process for partners. The desk review involves a detailed evaluation of online and shared resources about the organization’s history, mission, services, and data sharing to determine how it fits into the CODI solution. Other organizational attributes are captured including how this organization could participate in or contribute to CODI, key partners and relevant programs. After the desk reviews are complete, organizations are identified as potential CODI partners and if selected, participate in a series of conversations, the CCLA.
CCLA process
The CCLA functions as a collaborative effort aimed at assessing organizations, services, workflows, and data systems to inform a CODI implementation. The CCLA relies on consultations with subject matter experts to capture organizational and technical details from prospective CODI implementation partners. The information generated from the CCLA gets shared with partners to inform the implementation. The CCLA process consists of information gathering sessions with the following objectives:
- Understand technology used by partners to deliver core services.
- Confirm the availability of personal identifiers needed to link patient records.
- Discuss priority data elements required for the CODI data model to respond to CODI scoping questions.
- Chronicle clinical and community partner services delivered and population reached.
- Assess the social determinants of health (SDOH) screening practices.
- Describe referral processes, patterns, tools, and technology.
- Explore ways that CODI partners already collaborate to care for and support families.
- Conduct a technical environmental scan (TES) to understand the data owner’s available data and information systems relative to the CODI Data Model (see TES spreadsheet for details).
The information gathered in these sessions gets shared with partners to inform CODI implementation. The goal of the CCLA process is to gain a clear understanding of the data collected, systems and services provided by clinical and community organizations, and related data that could impact CODI implementation.
Technical Environmental Scan
Through a series of interview questions, the technical environmental scan (TES) worksheet facilitates the collection of information about a data owner’s abilities and experience in data sharing. The MITRE Corporation developed this worksheet with interview questions to guide the technical environmental discussion and help identify the data concepts held by each data owner. MITRE provided data owners with the worksheet to review and fill out one week before convening a TES meeting. The worksheet is divided into two sections: interview questions and data concepts. The TES worksheet also records information about the data concepts in scope—including whether an associated data element is collected, if there are multiple data elements for a concept, if the data are structured, and if there are any concerns about data quality.
Agenda
I. Introductions
II. Review of TES worksheet
III. Questions/discussion
Participants: TES team, notetaker, CCLA lead, organization’s data managers
For additional detailed guidance and information, please refer to the CCLA Process Guide.
Documents
CCLA Process Guide
CCLA Questionnaire
TES Spreadsheet
